Below is a brief descriptions of policies, regulations, and services and are intended for all Virginia Bible College students.

The availability of services to students is subject to change at the discretion of the College. For more details, please see

Policies and Procedures Manual 2016-2018







Students are required to abide by the attendance policies stated in each course syllabus (usually no more than 4 absences). Each course should have a stated number of allowed absences. The academic expectation is that students will attend all class sessions; however, there are circumstances that require students to be absent from class. The Dean of Students reserves the right to excuse or not excuse absences. Students who have legitimate excused absences are allowed to complete assignments without penalty, but within a timely fashion. Arrangements should be made with the professor either prior to the planned absence or immediately following absence due to illness.



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Student Code of Conduct


VBC seeks to create and maintain an educational environment where individual and institutional responsibilities combine to promote students’ holistic development (spiritual, intellectual, personal, emotional, and vocational). We believe that trust among our members is essential for both high quality scholarship and the effective operation of the College. In order to achieve this goal within an atmosphere where the rights of its members are respected, it is necessary to establish policies and procedures that govern student conduct. These regulations have been developed to reflect the nature of a student community focused on educational and spiritual growth and the unique situations that arise within such a community of learners. As such, every member of the College community is provided equal rights and benefits in accordance with the expectation that each student demonstrates maturity, intelligence, and concern for the rights of others.


General Student Conduct Expectations


Within the traditions of its mission and Christ-centered environment, VBC expects its students to display a high standard of behavior and personal values. Among these expectations are:

  1. Respect for the rights and human dignity of others, especially in the conduct of relationships.

  2. Respect for the rights and needs of the VBC community to develop and maintain an atmosphere conducive to academic study.

  3. Respect for the College’s academic traditions of honesty, freedom of expression, and open inquiry.

  4. Tolerance and respect for the different backgrounds, personalities, beliefs, and spiritual traditions of students, faculty, and staff who make up the VBC community.

  5. A willingness to assist others in need of support, guidance, or friendship.

  6. Respect for federal, state, and local laws and ordinances.

  7. Respect for the authorities, policies, procedures, and regulations established by the College.

  8.  Adherence to the values, attitude, direction, and tone, that Christ set forth when relating to fellow students or community members who have been wronged or have entered into a dispute.



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Academic Integrity


As a community seeking to live by the truth of Jesus Christ, the College values personal integrity and academic honesty as vital components of a Christian educational experience. As members of this institute, all students, faculty, staff, and administrators are responsible for ensuring that their behavior is consistent with the highest standards of integrity. Academic dishonesty includes, but is not limited to, the following categories: fabrication, plagiarism, multiple submission of work without faculty permission, obtaining unfair advantage, cheating on tests, obtaining unauthorized access to academic or administrative records or aiding or abetting other students in acts of dishonesty, either by being an accomplice or by failing to report known cases of academic dishonesty.




Fabricationto create or make up; to lie or intentionally mislead by errors of omission or commission


Plagiarism—to steal or use another’s work and pass it off as one’s own work; to use another’s production without crediting the source; to commit literary theft; to present as new and original an idea or product derived from an existing source. Although not exhaustive, the following list contains examples of plagiarism:

  • Submitting someone else’s work and representing it as your own

  • Copying words or ideas from someone else without giving credit

  • Intentionally giving incorrect information about the source of a quotation

  • Changing words but copying the sentence structure of a source without giving credit

  • Copying so many words or ideas from a source that it makes up the majority of your work

  • Splitting up the work on an assignment with another classmate if the assignment is not designate to be a team assignment

  • Copying a computer file (e.g., a program, document, spreadsheet, presentation, database, utility, or another’s work product of any description), and representing it as your own work


Cheatingoccurs any time a student uses deception in order to avoid fulfilling the specific requirements of

an assignment or course and/or in order to receive a higher grade than he or she might otherwise receive.

  • Multiple submissions without permission of all faculty involved or self-plagiarism— Copying material

  • students have previously produced and submitting it as if it were a new work product without faculty knowledge and permission

  • Obtaining Unfair Advantage—Obtaining, by any means, an unauthorized advanced copy of a test or assignment before its intended release date and time

  • Aiding and Abetting—helping another person to plagiarize or cheat; providing answers to assignments to another person

  • Unauthorized access to academic or administrative records at the College.



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Classroom Etiquette


Children in the Classroom

For the benefit of other students and to insure that every student has equal access to educational opportunities at the College, students are not allowed to bring children to class at any time.



The professor will have the discretion for determining the timing, amount, and grading of all assignments. It is imperative that assignments are completed and turned in on time. There are times that a student may have to turn in assignments late; however, this should be the exception and not the rule.


Class Discussions

There may be times when opinions differ during a class discussion. However, these discussions should be handled maturely and at no time should there be any threats or physical contact made. The goal of the college is to provide a safe environment where opinions can be expressed without prejudice or persecution. The real test of a student’s life and ministry will rest on one’s ability to apply the Bible to their own life in practical situations. James 1:19-20 (NIV) says, “My dear brothers, take note of this: Everyone should be quick to listen, slow to speak and slow to become angry, for man’s anger does not bring about the righteous life that God desires.”


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Grading Scale


VBC’s grading a scale consistent with the standard college grading system.


  • A=90-100

  • B=80-89

  • C=70-79

  • D=60-69

  • F=59 and less



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Adding and Dropping Courses


The deadline to add or drop a course is three weeks after the commencement of the semester and three weeks prior to the end of the semester. Students may add or drop courses during the add/drop periods and should do so only after consulting with their advisor. The student will need to complete an add/drop form, which can be obtained from the VBC office. Students dropping or adding courses after the deadline should consult the Dean of Students. Students who do not properly withdraw from the course and stop attending classes, a grade of “F” (failing) will be assigned.



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Cancellation of Courses


VBC may cancel courses that do not meet minimum enrollment requirements (typically, this number is six students or less). In the event of a cancellation, students may be allowed to take alternate courses or directed studies in order to maintain normal progress toward graduation. Financial penalties will not be assessed for cancelled courses. The College also reserves the right to cancel courses for students involved in college discipline, students who have ceased going to classes, or for other reasons deemed necessary by the Dean of Students.



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Academic Advising


1. Advisors provide information that assists students in planning their degree plan and meeting their specific educational goals. This includes access to course rotations and course recommendations to meet the general education and specific degree requirements for graduation.


2. Students are responsible for their degree progression and completion. Advisors are available to guide students’ course selections each semester to help ensure that the courses being taken are a part of the degree plan for their major. It is the responsibility of the student to notify their advisor of any changes they make to their course selections. Failure to do so may result in additional time to complete their Virginia Bible College degree.


3. Students should talk with their advisor when considering any changes to their major or course selections. The process of changing majors, adding or dropping a class, or requesting a course substitution are initiated at the VBC office so a student must talk with their advisor before any of these actions can be taken.



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Student Academic Appeals


 The process for students to appeal grades is as follows:


  • The student will request in writing that the faculty member reconsider the grade that was given; then

  • The student may appeal in writing to the Vice President of Academic Affairs before the end of the semester following the one in which the grade was assigned

*Students may appeal other academic decisions by following the same procedure.



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Student Complaint Process


If a student wishes to submit a complaint, a Student Complaint Form can be picked up from the VBC office. Students can indicate the nature of their complaint, explain their complaint in detail, and provide the basis of their complaint by explaining what standard was violated. Once the form is completed, the student can drop the form into the drop box located outside of the VBC office. The office is responsible for responding to the student, directing the resolution process, and recording the final resolution of the complaint.



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Soliciting is defined as asking for money, services, signatures, resources, or material goods. Any VBC individual or group wishing to sell a product or service, promote issues through petitions, or raise money for a cause, is strictly prohibited from doing so without the written approval of the Vice President of Academic Affairs or her designee. Under no circumstances may any campus or door-to-door soliciting occur by VBC members or non-members. Students encountering a solicitor are asked to report the incident to the Dean. This is to protect students and their property and to ensure that College property is not used for personal or monetary gain.



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VBC is not liable for the theft or loss of personal goods taken on VBC property. Students are encouraged to take precautionary measures against theft, such as securing personal items, locking vehicle doors, and identifying personal property. All lost or stolen property should be reported to the VBC office, but followed up with the Dumfries Police Department.



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The Family Education Rights and Privacy Act (FERPA) of 1974 is designed to protect the privacy of education records, to establish the right of students to inspect and review their records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students also have the right to file complaints with the FERPA office concerning alleged violations by the College or failure to comply with the act. The College is committed to following the FERPA, and The College’s institutional policy concerning privacy rights of students explains in detail the procedures to be used by the College for compliance with the provisions of the act. VBC reserves the right to forward education records to other institutions that have requested the records and in which the student seeks or intends to enroll or is already enrolled so long as the disclosure is for purposes related to the student’s enrollment. Copies of the College’s institutional policy and a list of all records maintained on students by the College are available from the VBC office.




VBC Policies

© 2013 by Virginia Bible College             Virginia Bible College is a religious institution exempt from state regulation and oversight in the Commonwealth of Virginia


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